CRM & Listing Management Features

Receive daily notifications via email or the PropCon app for any scheduled actions. These alerts direct you to your Dashboard, where you can view and manage all your tasks for the day. Each action comes with an intuitive interface, helping you stay organized and focused on growing your real estate business. Daily actions include client birthdays, property anniversaries, missed property matches, deal-tracking milestones, and follow-ups on leads you haven't contacted yet etc.

With the PropCon real estate app, stay ahead with instant push notifications and get answers to all your questions on the go. Dive into the comprehensive PropCon property management ecosystem, and oversee your properties and engage with clients seamlessly, whether you're between meetings or on the move.

Finally a calendar designed for busy real estate agents. Work efficiently by linking calendar entries to a contact, listing or deal to effortlessly keep track of important dates. Reminders are send via email or app push notification which takes you directly to the linked contact, listing or deal. You have the ability to send automated appointment reminders to clients as well.

Managing your tasks should be motivating, and that's precisely what our adaptable, user-friendly task management feature provides. It's more than just a to-do list; you can set reminders, connect resources like CRM contacts, property listings, and deals. To elevate your experience, you can customize colors and pin your preferred task groups to the top.

Maximise resales and referrals in your real estate business with bulk communication through WhatsApp, email, and SMS. Access a library of preloaded scripts and templates, or upload your own for seamless reuse. Plus, automate key messages to streamline your workflow!

Each contact receives a personalised landing page with your real estate branding, customised with their name. Here, they can view all their property listing matches, express interest in selling or leasing a property, and update their POPIA communication preferences. This personalised experience enhances client engagement and streamlines communication in your real estate business.

Client testimonials are the foundation of your reputation as a real estate agent. PropCon empowers you to build trust and credibility by showcasing feedback from satisfied clients. Highlighting sold properties, years of experience, and successful transactions demonstrates your expertise and reassures potential clients that you have the skills and experience to meet their real estate needs.

Manage all of your clients & leads in one place with PropCon’s real estate specific CRM. Building- and nurturing relationships with your clients dramatically increases your conversion rate and helps to generate resales and referrals for future business.

Leverage proven real estate scripts to engage with your contacts in bulk via WhatsApp, Email, and SMS. With 22 SMS scripts, 44 WhatsApp scripts, and 48 Email templates, you can streamline communication and boost engagement. You also have the option to upload your own custom scripts and templates for reuse, ensuring consistent and personalised messaging across all platforms.

Uploading your real estate data into PropCon’s CRM is simple and efficient. Choose from five different data import methods to seamlessly transfer your contacts, listings, and client information. Explore the options below for more details.

Ensure compliance and enhance client trust with PropCon’s POPIA communication preference management. Easily manage and respect your clients’ communication preferences, ensuring all interactions are compliant with POPIA regulations. Improve client relationships, reduce opt-outs, and safeguard your business with our intuitive and efficient preference management system. Stay compliant and client-focused with PropCon!

With this powerful tool, you can automate essential real estate tasks more efficiently and maintain better oversight of key actions. Select from over ten PropCon board templates or create your own custom boards from scratch to suit your unique needs. Key features include task automation, bulk communication capabilities, and collaboration options. Enhance your productivity and streamline your real estate operations with Pipelines, ensuring you stay ahead in the competitive market.

Workspaces simplify managing your real estate database by providing an optimised view for specific functions. For example, if you have 500 contacts but want to focus only on new leads, you can either search for contacts tagged as leads or switch to the Leads Workspace. This dedicated view allows you to concentrate on lead management (for example), streamlining your workflow and enhancing productivity in handling real estate prospects.

Data security is a top priority at PropCon. Explore the list below to discover how we ensure optimal protection for your real estate data, safeguarding sensitive information related to listings, client data, and transactions.

Streamline your daily real estate tasks by automating actions based on specific conditions. Easily set up triggers for birthday, house anniversary and property match messages via SMS or email, or automate processes within Boards and Funnels, like moving leads to a designated board. This efficient task management helps you stay organised and maintain consistent communication with clients.

A convenient way to securely store important documents in the cloud, including mandates, offer to purchase documents, ID documents, proof of address, and more. Supported file types: PDF, Word, Excel, and images.

The Partnerships feature enables real estate agents to collaborate with colleagues and other agents, boosting sales by sharing property listings, clients, or both. This collaborative approach enhances teamwork and drives more sales by utilising a centralised real estate database, expanding your network and opportunities for closing deals.

The boards feature empowers you to craft customized pipelines or funnels, enabling you to guide your clients, property listings, or any data type through a predefined process. Users appreciate the intuitive interface that lets you effortlessly drag and drop data between stages, providing a visual overview of each item's status. This feature is widely used for creating lead pipelines, mandate funnels, employee onboarding or training programs, troubleshooting workflows, or managing marketing schedules.

PropCon’s referral program lets you earn passive income by referring real estate agents. Receive a portion of each referred agent’s monthly subscription fee, deposited directly into your wallet, helping you grow alongside the real estate community.

With PropCon, you can access the platform through your custom domain, such as connect.agencyname.co.za. Instead of sending "propcon.co.za" links to your clients, you can use your own trusted domain. Every link generated, whether it's for Listing Landing Pages, Client Landing Pages, Digital Business Cards, Owner's Feedback, or Deal Tracking Progress etc, will feature your domain, reinforcing your brand's identity.

PropCon integrates with LOOM to provide real-time deeds information, allowing you to generate Property Reports directly within the PropCon system.

The PropCon and MailChimp integration lets you seamlessly export your contacts' names, surnames, emails, phone numbers, and custom tags. This is perfect for real estate agents with automated drip email campaigns in MailChimp, triggered by specific tags for targeted outreach. After each sync, you’ll receive a detailed email report, keeping you informed about the status of your marketing efforts.

We've partnered with ChatGPT from OpenAI to empower you with artificial intelligence, simplifying the creation of property descriptions, mass communication scripts, templates, and SEO-optimized content such as articles for your website and social media posts.

Get real-time access to searchable commercial property vacancy schedules with the VacancyPro integration through PropCon, available for just R20 per search.

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Collections offer a powerful tool to create a multi-listing landing page that you can share through a single URL on your PropCon website, social media platforms, or send in bulk to a targeted group of clients. Use it to showcase New Release Listings, Ideal Investment Opportunities, Properties On Show, Recently Sold Homes, and more, driving traffic and engagement to your real estate portfolio.

PropCon automatically creates stunning, professionally designed listing landing pages that agents can use to market properties to their real estate database, feature on their Digital Business Card, and optionally on their custom PropCon website. Additional marketing channels include Property24, Private Property, Social Media Platforms, Gumtree, and ImmoAfrica, maximising exposure and driving more leads for your listings.

PropCon offers a comprehensive listing management solution for both sales and rentals, accommodating all property types including residential, commercial, retirement, and holiday homes. Our platform enables you to distribute your listings directly to your database through various communication channels such as WhatsApp, SMS, and email, while also supporting syndication to your website and major property portals like Property24, Private Property, Gumtree, ImmoAfrica and JamesEdition. List your properties in South Africa, Mozambique, Mauritius, Zimbabwe, Botswana, Namibia, Tanzania and Dubai.

Dramatically increase your conversion rate by creating a personalised property wish-list to automatically match clients with the perfect real estate listings on an ongoing basis. Easily track client interest and engagement with each property using a convenient view counter, helping you optimize your real estate marketing efforts.

Keep homeowners and landlords informed about the marketing progress of their properties with regular feedback, easily shared via a link. These updates look professional but take just minutes to create. You can provide personalised marketing feedback and link potential buyers with their final feedback, enhancing transparency and communication throughout the real estate selling or leasing process.

Crafting content about real estate or local community topics to distribute among your clients and local audience is an excellent strategy for enhancing your brand and establishing yourself as a leading area specialist.

No Canva expertise required for eye-catching property designs to market your properties. Select from our extensive library of designs, where PropCon auto-populates your chosen template with your property gallery and details. Simply hit 'Download' and opt to share on social media or via platforms like WhatsApp. Popular designs include For Sale, On Show, New on Market, Windows Display, Show House, Holiday Cards, Client Testimonials and many more

The digital business card empowers real estate professionals to showcase their unique personal brand by adding images, videos, and social media icons. It allows users to feature their favourite property listings and articles, highlight client testimonials to build trust, and use custom lead capture buttons to drive potential buyers. Perfect for boosting your real estate marketing and enhancing client engagement!

PropCon offers affordable social media management services, allowing us to manage your presence on platforms like Facebook, Instagram, LinkedIn, and X. You have the flexibility to opt for 1, 2, 3, or 4 posts per week, tailored to your marketing strategy.

All real estate data belongs to the account holder, such as the principal agent or franchise owner, unless the user maintains their own account. Data linked to each profile is securely stored in the cloud and accessed only by PropCon administrators with explicit permission. We prioritise privacy and are committed to safeguarding your information. PropCon will never sell, rent, or share personal data with third parties under any circumstances, ensuring your real estate business and client information remain protected.

Our real estate deal tracking feature offers a seamless way to manage both sales and rentals. Stay on top of every deal with detailed progress and payout histories, and an intuitive dashboard. Effortlessly link buyers, sellers, tenants, landlords, and attorneys, while capturing key deal milestones with due dates for reminders. Our integrated calendar and task manager, in-house notes, and secure file drive for contracts, FICA and compliance documents ensure you have everything you need to close deals efficiently and effectively.

PropCon’s real estate dashboard provides a clear overview of your most important graphs, metrics, and performance data, all synced with your profile. Stay on top of your business with daily action reminders, helping you stay proactive and consistent in completing income-generating activities to boost productivity and close more deals.

PropCon delivers a daily notification via email or the PropCon app when you have tasks scheduled for the day. You also receive individual notifications linked to reminders set on your calendar. You have complete control over how and when you receive your notifications. Choose between instant and summary notifications, with the option to receive them via email, app, and/or SMS. You can also select preferred hours for summary delivery.

The management portal empowers real estate managers and account holders to efficiently oversee their branches and agents from a centralised platform. Key features include the ability to update access roles, control who can syndicate listings to various real estate portals, and access detailed overview reports that provide insights into branch performance and agent activities.

Track and analyze key real estate metrics automatically or manually, and view trends on a single or comparison graph over a specified date range. This powerful feature allows you to assess the impact of your marketing efforts, measure performance, and start predicting future outcomes to optimize your real estate strategy for better results.

PropCon offers over 30 detailed real estate reports, providing you with valuable insights and enhanced control over your business. Monitor key metrics, graphs, and data to better manage your property listings, client interactions, and overall business performance, empowering you to make informed decisions and drive growth in your real estate operations.

PropCon offers seven distinct role types, allowing you to control user access within your real estate team. This enhances security and streamlines your real estate operations. This feature provides page-level access control, so you can restrict or grant access to specific pages. For example, if your finance person only needs access to the account page to download invoices, you can easily set permissions to ensure they see only what’s relevant.

PropCon offers an efficient listing management solution where you enter your property details once, and it seamlessly syndicates those listings to multiple platforms, including Property24, Private Property, Gumtree and ImmoAfrica. This integration supports the distribution of residential, commercial, and industrial properties.

PropCon offers an efficient listing management solution where you enter your property details once, and it seamlessly syndicates those listings to multiple platforms, including Gumtree. This integration supports the distribution of residential, commercial, and industrial properties. We also syndicate to other property portals like Property24, Private Property and ImmoAfrica.

PropCon offers an efficient listing management solution where you enter your property details once, and it seamlessly syndicates those listings to multiple platforms, including ImmoAfrica. This integration supports the distribution of residential, commercial, and industrial properties. We also syndicate to other property portals like Property24, Private Property and Gumtree.

PropCon offers an efficient listing management solution where you enter your property details once, and it seamlessly syndicates those listings to multiple platforms, including JamesEdition. This integration supports the distribution of premium residential properties. We also syndicate to other property portals like Property24, Private Property, Gumtree and ImmoAfrica.

PropCon offers an efficient listing management solution where you enter your property details once, and it seamlessly syndicates those listings to multiple platforms, including Private Property. This integration supports the distribution of residential, commercial, and industrial properties. Additionally, PropCon goes beyond mere listing by automatically importing analytics and property leads, creating a customised property wish-list for your clients based on their preferences, thereby streamlining your real estate operations. We also syndicate to other property portals like Property24, ImmoAfrica and Gumtree.

PropCon offers an efficient listing management solution where you enter your property details once, and it seamlessly syndicates those listings to multiple platforms, including Property24. This integration supports the distribution of residential, commercial, and industrial properties. Additionally, PropCon goes beyond mere listing by automatically importing analytics and property leads, creating a customised property wish-list for your clients based on their preferences, thereby streamlining your real estate operations. We also syndicate to other property portals like Private Property, ImmoAfrica and Gumtree.

What happens when there's a problem and you need immediate help? When challenges arise and you need support, you can rely on a team who knows PropCon inside out. If you get stuck or experience difficulties, contact the PropCon Helpline at 061 601 7717 or email [email protected]. Our team is ready to assist, with feedback guaranteed within 24 hours, ensuring you stay on track and focused on growing your real estate business.

Users learn their new system through an engaging journey of short videos and have access to a library filled with additional training resources. Regular live training webinars are also available.